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Administrative Assistant (195072)RenoNevada.

Administrative Assistant (195072)

Reno | Nevada | United States

Admin Assistant to Plant Manager & Personnel Director

• New Employees onboarding / offboarding
• Assist staff with Off-boarding and On-boarding-checklist, order phone, name tags, cubicle name plate, etc.
• People Finder Org Manager
• Org Chart
• Employee Profiles 
• Access Audit Review / maintain all documentation required for quarterly mail in audits for ORM 
• Flex Chart Training Data Base and JIT books
• Change Control Process
• ICE- In Case of Emergency Contact List
• Salary mailing list
• Order all toners through HP and set up
• Purchase all CMS labels, placards for International- maintain cabinet on floor through Pam Reed @ cms via email
• Supply room replenish / purchase on Workplace Solutions and credit card as needed
• Expense reports for all salary 
• Travel arrangements for all salary 
• PeopleSoft moves
• Daily Transaction reports / Mismatch Reports / Reports for union as requested
• Annual Data Integrity Report
• Badging process for new employees / deactivations / reactivations
• Personnel letters / documents 
o Pre-physical confirmation
o Post-physical confirmation
o Tax forms
o Direct deposit
o Union Dues / VCAP
• GMTKS / SAL for plant salary
• Telephones
• Business Continuity Planner (BCP)
• ANS (Automated Notification System) 
• Conference calls 
o PeopleSoft conf. call - monthly
o All fundraising conference calls (corporate)
• SAP purchasing process 
• Front lobby marquis sign to welcome visitors
• Daily mail / USPS postage supplies
• Federal Express 
o Supplies
o Website
o Tracking
o Hazardous
• Training classes 
o New Hire paperwork
• Fundraising coordinator / participate in all joint fundraising activities for the plant and/or lead
• Activities coordinator
• Director Reviews / Audits (Meet & Greets, Working Lunches)
• Maintain incoming and outgoing mail
• Maintain calendars for vacations, visitors, meetings, birthdays
• Send reminders for meetings/events to staff /create BPD calendar and send invites
• Salary OT weekly report
• Special assignments as needed
• End of Month Invoice Reconciliation to Financial
• Salary Overtime Accrual
• Salary vacation reconciliation
• Salary Headcount Report
• BPD monthly calendar and invites
• Maintain Plant Master Countermeasure Sheet
• Meeting Room schedules (Main-Planning and Training rooms)
• Daily hours reconciliation

Associates Degree required

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