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Administrative Assistant (275988)MartinsburgWest Virginia.

Administrative Assistant (275988)

Martinsburg | West Virginia | United States | 25403

Admin Assistant to Plant Manager & Personnel Director
• New Employees onboarding / offboarding
• Assist staff with Off-boarding and On-boarding-checklist, order phone, name tags, cubicle name plate, etc.
• People Finder Org Manager
• Org Chart
• Employee Profiles
• Access Audit Review / maintain all documentation required for quarterly mail in audits for ORM
• Flex Chart Training Data Base and JIT books
• Change Control Process
• ICE- In Case of Emergency Contact List
• Salary mailing list
• Order all toners through HP and set up
• Purchase all CMS labels, placards for International- maintain cabinet on floor through Pam Reed @ cms via email
• Supply room replenish / purchase on Workplace Solutions and credit card as needed
• Expense reports for all salary
• Travel arrangements for all salary
• PeopleSoft moves
• Daily Transaction reports / Mismatch Reports / Reports for union as requested
• Annual Data Integrity Report
• Badging process for new employees / deactivations / reactivations
• Personnel letters / documents
o Pre-physical confirmation
o Post-physical confirmation
o 64c
o Tax forms
o Direct deposit
o Union Dues / VCAP
• GMTKS / SAL for plant salary
• Telephones
• Business Continuity Planner (BCP)
• ANS (Automated Notification System)
• Conference calls
o PeopleSoft conf. call - monthly
o All fundraising conference calls (corporate)
• SAP purchasing process
• Front lobby marquis sign to welcome visitors
• Daily mail / USPS postage supplies
• Federal Express
o Supplies
o Website
o Tracking
o Hazardous
• Training classes
o UID strings for new hires- email G Caupp and request
o New Hire paperwork

• 181 list / Sedgwick report-forward to appropriate GFs and take action as called for
• Fundraising coordinator / participate in all joint fundraising activities for the plant and/or lead
• Activities coordinator
• Director Reviews / Audits (Meet & Greets, Working Lunches)
• Mail slots
• Maintain incoming and outgoing mail
• Maintain calendars for vacations, visitors, meetings, birthdays
• Send reminders for meetings/events to staff /create BPD calendar and send invites
• Salary OT weekly report
• Special assignments as needed
• End of Month Invoice Reconciliation to Financial
• Salary Overtime Accrual
• Salary vacation reconciliation
• Salary Headcount Report
• BPD monthly calendar and invites
• Maintain Level 1 BPD board
• Maintain Plant Master Countermeasure Sheet
• Meeting Room schedules (Main-Planning and Training rooms)
• Material return PC78 – F docs processing
• Daily hours reconciliation

Short term contract - 15 weeks with extension possible

Pay Rate - $18 to $22/hr, DOE

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