HRU has teamed up with a major player in chemical manufacturing and is looking for an experienced Administrative Assistant! Accounting background and experience with SAP and Lotus Notes preferred. Candidates must have TWIC card prior to starting! Position will begin as a 12-month contract with likely extension and pay will start at $19/hr.+ depending on experience.
The incumbent will provide administrative and clerical support as directed to meet site objectives. May also be assigned additional duties as directed, this incumbent will split time with Operations, Lab Departmental and site responsibilities.
Serves as the first point of contact for escorting visitors, contractors and other external callers into plant facility.
Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, transition of digital documents to structured format, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules.
Assists departmental staff with scheduling third-party services and confirming invoice accuracy before approval.
Participate and create value in Continuous Improvement i.e. cost savings and time management savings, ordering analysis, 5S materials.
Review and recognize areas of improvement
Supports department meetings and event functions by reserving and preparing meeting rooms.
Creates security access badges and issues parking permits.
Multi-tasks and responds to evolving priorities.
Maintain a clean and orderly work area.
Follows site safety rules and promotes their observance in performance of job duties.
Performs other work-related duties as assigned.
• High School Diploma
• 3-5 years of administrative and/or procurement experience
• Must have excellent communication (written and verbal) and customer service skills
• Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
• Strong time-management and organizational skills
• Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
• Must be able to lift and/or move up to 40 pounds
• Office experience
• Some knowledge in SAP platforms (procurement and maintenance functions) and Lotus Notes helpful but not required.
• Data analysis
• Accounting Background preferred
**MUST HAVE TWIC CARD PRIOR TO STARTING!**
Thank you. Please complete your application on the next page.
HRU has developed a large network of available candidates nationwide, as the company has been providing recruiting and staffing services in up to 22 States for over 25 years. We specialize in engineering, IT, technical and other support services. We are able to recruit and successfully place candidates in job openings in a variety of other fields and positions as well, such as human resources, administration, management, purchasing, sales, customer service, accounting, organic chemistry and more. HRU is able to service clients, regardless of location, by assigning an Account Manager and experienced Recruiters to provide the necessary staffing and support services. Likewise, HRU may assist job seekers anywhere in the United States, regardless of location.
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