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Administrative Assistant - Manufacturing/Warehouse Experience (309577)RenoNevada.

Administrative Assistant - Manufacturing/Warehouse Experience (309577)

Reno | Nevada | United States

HRU has teamed up with a global automotive company to find an Administrative Assistant for it's Reno, NV location. The ideal candidate will be excellent with MS Office, have consistent work history and great communication skills. This is a long-term contract position that offers a comprehensive benefits package including health, vision and dental. If you are looking to get your foot in the door of an international automotive company, apply today!

Admin Assistant to Plant Manager & Personnel Director
• New Employees onboarding / offboarding
• Assist staff with Off-boarding and On-boarding-checklist, order phone, name tags, cubicle name plate, etc.
• People Finder Org Manager
• Org Chart
• Employee Profiles
• Access Audit Review / maintain all documentation required for quarterly mail in audits for ORM
• Flex Chart Training Data Base and JIT books
• Change Control Process
• ICE- In Case of Emergency Contact List
• Salary mailing list
• Order all toners through HP and set up
• Purchase all CMS labels, placards for International- maintain cabinet on floor through Pam Reed @ cms via email
• Supply room replenish / purchase on Workplace Solutions and credit card as needed
• Expense reports for all salary
• Travel arrangements for all salary
• PeopleSoft moves
• Daily Transaction reports / Mismatch Reports / Reports for union as requested
• Annual Data Integrity Report
• Badging process for new employees / deactivations / reactivations
• Personnel letters / documents
• GMTKS / SAL for plant salary
• Telephones
• Business Continuity Planner (BCP)
• ANS (Automated Notification System)
• Conference calls
o PeopleSoft conf. call - monthly
o All fundraising conference calls (corporate)
• SAP purchasing process
• Front lobby marquis sign to welcome visitors
• Daily mail / USPS postage supplies
• Federal Express
o Supplies
o Website
o Tracking
o Hazardous
• Training classes
o GMID / GMINs
o UID strings for new hires- email G Caupp and request
o New Hire paperwork

• 181 list / Sedgwick report-forward to appropriate GFs and take action as called for
• Fundraising coordinator / participate in all joint fundraising activities for the plant and/or lead
• Activities coordinator
• Director Reviews / Audits (Meet & Greets, Working Lunches)
• Mail slots
• Maintain incoming and outgoing mail
• Maintain calendars for vacations, visitors, meetings, birthdays
• Send reminders for meetings/events to staff /create BPD calendar and send invites
• Salary OT weekly report
• Special assignments as needed
• End of Month Invoice Reconciliation to Financial
• Salary Overtime Accrual
• Salary vacation reconciliation
• Salary Headcount Report
• BPD monthly calendar and invites
• Maintain Level 1 BPD board
• Maintain Plant Master Countermeasure Sheet
• Meeting Room schedules (Main-Planning and Training rooms)
• Material return PC78 – F docs processing
• Daily hours reconciliation

Job Requirements:

  • Proficient in all Microsoft Office programs, web-based software use, and general computer use.
  • Availability to interview onsite either 1/22 or 1/23.

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More about us and our clients

HRU has developed a large network of available candidates nationwide, as the company has been providing recruiting and staffing services in up to 22 States for over 25 years. We specialize in engineering, IT, technical and other support services. We are able to recruit and successfully place candidates in job openings in a variety of other fields and positions as well, such as human resources, administration, management, purchasing, sales, customer service, accounting, organic chemistry and more. HRU is able to service clients, regardless of location, by assigning an Account Manager and experienced Recruiters to provide the necessary staffing and support services. Likewise, HRU may assist job seekers anywhere in the United States, regardless of location.

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